| Topic # |
Topic / Task Area |
Owners |
Status |
Comments |
| 0 |
Determine method for planning and executing Summit |
All, next meeting |
Complete |
Will utilize backlog for work |
| |
Do we need a PO |
|
Complete |
|
| |
Meeting backups |
|
Complete |
|
| |
|
|
|
|
| 1 |
Speakers |
|
|
|
| |
Keynote for morning |
Robin, Pollyana |
Complete |
|
| |
Panel |
Chris, Joe |
In progress |
Have names, still need titles vet USAA person |
| |
Think Tank Facilitators |
|
In progress |
Sponsor tie in and others |
| |
Coordinate / confirm - dates, travel, agenda topics |
|
|
|
| |
Create Agenda |
Polyanna / Sanjeev |
Complete |
Still open question |
| |
Determine Think Tank Topics |
Joe, Sanjeev, Pollyanna |
In progress |
|
| |
Bios for speakers |
Chris, Michelle |
In progress |
Send bios to Pollyanna - |
| |
Keynote for afternoon |
Robin |
In progress |
Ray - TM or MM from Gen |
| 2 |
Location |
Michele, Kim |
|
|
| |
Finalize list |
|
Complete |
|
| |
Negotiate pricing |
|
Complete |
|
| |
Sign contract |
|
Inprogress |
Kim follow up w/ Betsy |
| |
|
|
|
|
| 3 |
Budget Tracking |
Barbara |
|
|
| |
Determine tool |
Pollyanna |
Complete |
|
| |
Find owner |
Barbara |
Complete |
|
| |
Track budget |
Barbara |
In progress |
|
| |
Determine registration fees |
All |
Complete |
$400 early bird, $500 beginning 09/17 |
| |
|
|
|
|
| 4 |
Sponsorship |
Michele |
|
|
| |
Determine kits (G, S, B) |
Michele |
Complete |
Add additional level and lower think tank sessions to $1000. |
| |
Candidates - CCPace, CapitalOne, U of R, Genworth, Apex, VCU |
Michele and Sanjeev |
In progress |
Michele sent out 1/2 doz. Pollyanna and Joe may have potential sponsorship |
| |
Collect money |
|
|
|
| |
|
|
|
|
| 5 |
Communication |
|
|
|
| |
Determine website needs (local, national) |
Ray, Mike V, Barbara (Kent), Kelly, Joe |
Complete |
Ray on local site, National is done, wiki for our group and yahoo |
| |
Determine what and where information will be posted (local, national, wiki, yahoo) |
|
In progress |
Give Polyanna hotel confirmation to post. |
| |
Determine who is maintaining what |
|
|
Ray will put a link to APLN National Page from Local. Kim draft out local information |
| |
Post Agenda Local Site |
|
|
|
| |
Registration |
Barbara (Kent) |
Complete |
Pollyana update site with reg fee |
| |
Hotel and directions |
|
|
|
| |
|
|
|
|
| 6 |
Marketing / Advertising |
|
|
|
| |
Press Releases |
|
|
|
| |
Newspaper |
|
|
Non profit sections - Richmond Times Dispatch wait a while |
| |
Radio |
|
|
NPR may do NFP but competition |
| |
Agile website |
|
|
Push on the web free spots, ISS.com |
| |
Wiki (Joe |
|
|
|
| |
PMI Group |
|
|
Ray is a liason and may be able to get it out there |
| |
Universities |
|
|
Barbara get to two fast track programs - VCU and UR (maybe Eric Palmer can help Kim to reach out to him) |
| |
Create Artifacts for different media / areas |
Kim |
|
Pollyanna send Kim a copy, Barbara and Kim look for press releases - Kristin can revise, edit |
| |
Design Summit flyer for Agile 2007 Conference |
Pollyanna |
Complete |
Pollyanna having it designed and printed |
| |
Get the flyers in the bag |
Pollyanna |
|
|
| |
Push conference out on sites |
|
In Progress |
Yahoo - Pollyanna
APM group - Sanjeev |
| |
Company communications |
Joe - wiki
Kim - Cap1 |
|
Identify people to get the word out at their company - need others |
| 7 |
Summit tokens |
|
|
|
| |
Determine need |
|
|
Shirts, only |
| |
Find options |
|
|
|
| |
Gain budget approval |
|
|
|
| |
Order |
|
|
|
| |
Receive |
|
|
|
| |
Shirts |
|
|
Joe to check on Yahoo shirts, give to panel, committee and sell some |
| 8 |
Travel |
|
|
|
| |
Links to local sites |
|
|
|
| |
Coordinate speaker travel needs |
|
|
|
| |
|
|
|
|
| 9 |
Speakers |
|
|
|
| |
Contingency for no shows |
|
|
|
| |
|
|
|
|
| 10 |
Supplies / Logistics |
Kim |
|
|
| |
Notices at the hotel for directing crowd flow |
|
|
|
| |
Need list of people to have passes |
|
|
|
| |
Name tags |
|
|
|
| 11 |
Audio / Visual |
Kim |
|
|
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